Company Amendment

Amending Company Information with Ease

It can make it simpler for you to request for Company Amendment with three options:

1. Business e-banking submission – the most efficient, environmentally sustainable option

2. Paper-form submission – with the choice of submitting your application to Business Banking Centres or by courier or ordinary post

3. Face to Face Appointment – handling the application with staff assistance in our Business Banking Centers

Amendment Channels

Business e-banking submission

Easily submit company information amendment instructions through “Relevant Person Updates” after logging into Hang Seng Business e-Banking via Desktop (Applicable to Limited Company registered in Hong Kong). To learn more about this function, you may click here to view the detailed user guide.


(Log in, open the side menu and select “Management Control” > “Business Information Amendments” > “Relevant Person Updates”)

Paper-form submission (in Business Banking Centre/ by post)

To make a request by post, please refer to the "Supported Amendment Instructions and Required Documents" section below for guidance and send completed application forms with related document to:

WCAS Team
17/F, Hang Seng 113,
113 Argyle Street, Mongkok,
Kowloon, Hong Kong

Face to Face Appointment^

Please log in Hang Seng Business Online Application Platform to make an appointment.

(Logon the Application Portal, select Business Account Services “Apply now” > continue and select “Amend Account Information”)

^Additional Fee will be charged for using Face to Face Appointment to apply company amendment application

Fees and Charges

The charges for Company Amendment are set out in our Commercial Banking Services Fees and Charges under “Company Amendment Fee” in the “Saving Accounts and Services” section. You can view the Commercial Banking Services Fees and Charges on our public website (https://www.hangseng.com/en-hk/business/tariff-business/).

 

Supported Amendment Instructions and Required Documents:

Please refer to the relevant guidance based on your company type and the changes you intend to make. Ensure that you submit the latest true copies of the required documents.

Changed(s) required Online Submission Offline Submission
Prepare your required document(s)*
Registered Name N/A
  1. Board resolution (Includes the debit account details for fee charge)
  2. Certificate of Change of Name
  3. New Account Signature / Signature Amendment Form with new name company chop (if company chop is in place with signing arrangement)
Director
(Individuals)
Submit via Relevant Person Update
  1. Non-Personal Customers – Form to Add/Delete/Change the Details of Relevant Persons
  2. Copy of identification document of all newly added Director(s)
Director
(Corporate Entities)
N/A
  1. Non-Personal Customers – Form to Add/Delete/Change the Details of Relevant Persons
  2. Corporate Director Board Resolution
  3. Specimen signature(s) of all representative(s
  4.  Copy of Identification document of all representative(s) of Corporate Director
  5. Copy of Company registration document(s) of Corporate Director
  6. Copy of HK Business Registration Certificate (for company not registered in HK, then a certified copy of equivalent business registration document if applicable) of Corporate Director
  7. Copy of official document(s) dated within the 6 monthsevidencing full name, legal form and current existence (Such as Company Search Report / Company Particulars Search / Certificate of Incumbency (COI) of Corporate Director)
  8. Letter Of Confirmation relating to S456 of the Companies Ordinance
Beneficial Owner (Includes Shares/ Voting Rights) Submit via Relevant Person Update

Company Limited by Share

  1. Non-Personal Customers – Form to Add/Delete/Change the Details of Relevant Persons
  2. Copy of Identification documentof newly added beneficial owner(s)
  3. Copy of Sold/Bought Note and Instrument of Transfer with stamp duty chopped, Declaration of Trust, with stamp duty chopped
  4. Ownership chart signed with date by a Director of the applicant's company illustrating all layers and chain of ownership with their full name of Intermediate Beneficial,
    Owners and up to ultimate Beneficial Owner(s) with ownership percentage, country of incorporation of each intermediate company.
  5. Copy of Identification document of all beneficial owners owning or controlling 10% or more of the voting rights or shares.

Company Limited by Guarantee

  1. Non-Personal Customers – Form to Add/Delete/Change the Details of Relevant Persons
  2. Copy of Identification documentof newly added beneficial owner(s)
  3. Copy of Identification document of all beneficial owners owning or controlling 10% or more of the voting rights or shares
Authorized Signer(s)
(Individuals)
Submit via Relevant Person Update
  1. Non-Personal Customers – Form to Add/Delete/Change the Details of Relevant Persons
  2. New Account Signature / Signature Amendment Form with specimen signature with new authorized signer(s)
  3. Copy of Identification document of all newly added authorized signer(s)
Authorized Signer(s)
(Corporate Entities)
N/A
  1. Non-Personal Customers – Form to Add/Delete/Change the Details of Relevant Persons
  2. New Account Signature / Signature Amendment Form with specimen signature with all authorized signer(s)
  3. Copy of Identification document of all newly added authorized signer(s) of the corporate entity(ies)
  4. Copy of HK Business Registration Certificate (for company not registered in HK, then a certified copy of equivalent business registration document if applicable)
  5. Copy of official document(s) dated within the 6 monthsevidencing full name, legal form and current existence such as Company Search Report / Company Particulars Search / Certificate of Incumbency (COI)
  6. Board resolution on the appointment of representative(s) serving as authorized signer(s) for the corporate entity(ies)
Company Chopy / Specimen Signature
Submit via Relevant Person Update
  1. New Account Signature / Signature Amendment Form
Signing Instruction Submit via Relevant Person Update
  1. Board resolution
Changed(s) required Online Submission Offline Submission
Prepare your required document(s)*
Registered Name N/A
  1. Board resolution (Includes the debit account details for fee charge)  
  2. Copy of Business Registration Regulations Form 1(a) OR (c) and Amendment History
Authorized Signer(s)
(exclude Sole Proprietor)
(Individuals)
N/A
  1. Non-Personal Customers – Form to Add/Delete/Change the Details of Relevant Persons
  2. New Account Signature / Signature Amendment Form with specimen signature with new authorized signer(s)
  3. Copy of Identification document of all newly added authorized signer(s)
Company Chopy / Specimen Signature
N/A
  1. New Account Signature / Signature Amendment Form
Signing Instruction N/A
  1. Board resolution
Changed(s) required Online Submission Offline Submission
Prepare your required document(s)*
Registered Name N/A
  1. Board resolution (Includes the debit account details for fee charge) 
  2. Copy of Business Registration Regulations Form 1(a) OR (c) and Amendment History
Authorized Signer(s) (exclude Partner)
(Individuals)
N/A
  1. Non-Personal Customers – Form to Add/Delete/Change the Details of Relevant Persons
  2. New Account Signature / Signature Amendment Form with specimen signature with new authorized signer(s)
  3. Copy of Identification document of all newly added authorized signer(s)
Company Chopy / Specimen Signature
N/A
  1. New Account Signature / Signature Amendment Form
Signing Instruction N/A
  1. Board resolution
Changed(s) required Online Submission Offline Submission
Prepare your required document(s)*
Registered name for Society< N/A
  1. Meeting minutes (Includes the debit account details for fee charge)
  2. Copy of Certificate of Registration issued by HK Police Licensing Office or related Government department
  3. Copy of application for changes of Particulars of Registered/ Exempted Societies (if any)
Registered name for School N/A
  1. Meeting minutes (Includes the debit account details for fee charge)
  2. Copy of  Certificate of Registration of a School issued by Education Bureau
  3. Copy of School Supervisor / Director's Approval Letter or Certificate issued by Education Bureau
Chairman / Secretary / Treasury / Committee Member(s) N/A
  1. Non-Personal Customers – Form to Add/Delete/Change the Details of Relevant Persons
  2. Copy of Identification document of New Chairman/ Secretary / Treasury / Committee Member(s)
  3. Provide the following documents according to different organization categories:
    • For Owners Incorporation letter - Copy from Land Registrar of the Land Department
    • Letter of Appointment of the Supervisor or Head of School issued by the Education Bureau
    • Letter of Appointment from Police Licensing Office and Authorisation letter (The Society Office C.O. The Police Headquarter)
    • Confirmation letter issued by HK Jockey Club
    • Letter of Appointment from Scout Region/ District
    • Copy of Company Search  from HK Company registraty OR Letter of acknowledgement from the relevant government department(if applicable)
Authorized Signer(s) N/A
  1. Non-Personal Customers – Form to Add/Delete/Change the Details of Relevant Persons
  2. New Account Signature / Signature Amendment Form with specimen signature with new authorized signer(s)
  3. Copy of Identification document of all newly added authorized signer(s)
  4. (Only Applicable) Meeting minutes
Company Chopy / Specimen Signature
N/A
  1. New Account Signature / Signature Amendment Form
Signing Instruction N/A
  1. Board resolution

Note:

For those amendment items not covered in above table, please contact your Relationship Manager or Customer Service Representative through HASE Business Partner Direct hotline +852 2198 8000 (after selecting language, press 1-1-2-4) for enquiry

* Important Note:

  1. The above mentioned documents copies should be certified as true copies of the originals by a suitable certifier (e.g. solicitor, CPA or director / senior staff / manager of regulated financial institutions located in FATF countries) and acceptable to the Bank.
  2. We may request you to provide further details and documents when necessary.